TalentsForce provides three (03) access levels to help you control what each team member can do in the system. This ensures that everyone only sees and manages what they need.
Role | Role Description |
Admin | Full control. Can manage users, jobs, company settings, and reports. |
Member | Can support recruiting activities with flexible permissions. |
Limited Member | Restricted access, mainly for career browsing or requisition requesting. |
Some permissions also include data visibility settings to control what data users can see:
Owned: Only their own data
Team: Data shared within their team
All: All data across the organization
This helps large teams manage access securely and efficiently.
Enabled by default, 
Configurable, 
Not available
Permission | Description | Admin | Member | Limited Member |
Job Management | Manage jobs, candidates, and talent pools for the recruitment process. |
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Company Management | Manage company info and client relationship data. |
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Revenue / Placement | Manage placements and profit-sharing settings. |
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Export Candidates | Export candidate data to CSV or PDF. |
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Export Jobs | Export job data to CSV. |
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Import Jobs | Import job data from CSV. |
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Career Page | Edit and customize the public career page. |
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Workspace Setting | Manage platform-wide settings (tags, departments, locations, disqualified reasons, etc.) |
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Manage Career Hub | Set Career Hub preferences and manage members. |
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User Management | Invite, edit, and remove users; assign roles. |
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Invite Client User | Invite and remove client users. |
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Templates | Customize email/message templates for communication. |
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Manage Requisition | Post jobs based on approved requisitions. |
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Request Requisition | Submit job requisition requests (can’t post jobs). |
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Course Management | Manage internal training or learning courses. |
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Report | Access the Report page. |
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Default Report | View dashboards and team reports. |
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Custom Report | View and manage custom reports. |
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Admins have full access to the platform. They can view and manage all candidates, jobs, and settings.
Key permissions:
Manage company settings, users, and permissions.
View/edit/delete all candidates and jobs.
Manage hiring pipelines, templates, reports, and more
Owner vs. Admin:
Owner: The top Admin with full control. Can manage every user, including Admins.
Admin (not Owner): Can manage all users except the Owner.
Members have customizable access depending on their role in hiring.
By default, a Member can see candidates if:
They own the candidate
They're part of the Hiring Team for the job
They're assigned to a Talent Pool that includes the candidate
Customizable Member permissions:
You can adjust each Member’s permissions individually. Key options include:
Job Management
Owned jobs (default): Access only jobs they’re assigned to
Team jobs: View/manage jobs shared within their team
All jobs: View/manage all jobs (and candidates)
Company management
Owned companies (default when enabled): Access only companies they own
Team companies: View/manage companies within their team
All companies: View/manage all companies
Revenue/Placement
Placements they own (default when enabled): Access only placements they own
All placements: View/manage all placements
Export Candidate
Default: Disabled
If enabled: Allows downloading candidate data (CSV, PDF)
Use with caution due to sensitive information.
Export Job
Default: Disabled
If enabled: Allows downloading job data (CSV)
Use with caution due to sensitive information.
Import Job
Default: Disabled
If enabled: Allows importing job data (CSV)
Career page – Allows editing and customizing the company’s career page
Workspace setting – Grants access to manage core platform configurations such as: General - Team/Department - Location - Custom fields - Tags - Disqualification reason - Position
This permission is ideal for users responsible for maintaining the platform's structure and operational standards. It is available only if the feature is enabled for your organization
Manage Career Hub – Control Career Hub settings
User management – Allows for managing access level and permissions, including inviting new members and editing their access settings.
Invite client user - Allows inviting and removing client users.
Templates – Allows customization of email and message templates.
Manage requisition - Allows posting jobs based on approved requisitions.
Request requisition - Allows submitting job requisition requests (can’t post jobs).
Course management - Manage course in career hub.
Report – Allows access to the Report page.
Default Report – Allows viewing of dashboards and team reports.
Owned data (default): Access only jobs they’re assigned to
Team data: View/manage jobs shared within their team
All data: View/manage all jobs (and candidates)
Custom Report – Allows viewing and management of custom reports.
View only: View custom reports shared with them
Full access: View custom reports shared with them and manage their custom report
This role is for team members who need minimal access – like interviewers or referrals.
What they can access:
Dashboard
Notifications
Tasks
Jobs
Calendar
Customizable Limited Member permissions:
Additionally, they may create new job requisitions, but only if these features are enabled when inviting or permission editing
Request requisition – Submit new job requisitions for approval.
